Cost became a big factor because there is a big difference with the price of in-house sourcing and the out sourcing. As what we have known, University of Southeastern Philippines is a government school, so every little amount that will be spend should have a good reason to spend to. To understand more the difference between in-house sourcing and out sourcing let us define the two.
Outsourcing involves the transfer of the management and/or day-to-day execution of an entire business function to an external service provider. The client organization and the supplier enter into a contractual agreement that defines the transferred services. Under the agreement the supplier acquires the means of production in the form of a transfer of people, assets and other resources from the client. The client agrees to procure the services from the supplier for the term of the contract. Business segments typically outsourced include information technology, human resources, facilities, real estate management, and accounting.
Outsourcing is the transfer of the delivery of services which affects both jobs and individuals. It is difficult to dispute that outsourcing has a detrimental effect on individuals who face job disruption and employment insecurity; however, its supporters believe that outsourcing should bring down prices, providing greater economic benefit to all.
Some of the reasons on why organizations tend to practice outsourcing are the following:
1. Cost savings, the lowering of the overall cost of the service to the business. This will involve reducing the scope, defining quality levels, re-pricing, re-negotiation, cost re-structuring. 2. Focus on Core Business. Resources (for example investment, people, and infrastructure) are focused on developing the core business. For example often organizations outsource their IT support to specialized IT services companies. 3. 3. Improve quality. Achieve a step change in quality through contracting out the service with a new service level agreement. 4. Knowledge, access to intellectual property and wider experience and knowledge. 5. Contract. Services will be provided to a legally binding contract with financial penalties and legal redress. 6. Operational expertise, access to operational best practice that would be too difficult or time consuming to develop in-house. 7. Access to talent, access to a larger talent pool and a sustainable source of skills, in particular in science and engineering. 8. Capacity management, an improved method of capacity management of services and technology where the risk in providing the excess capacity is borne by the supplier. 9. Enhance capacity for innovation. 10. Reduce time to market, the acceleration of the development or production of a product through the additional capability brought by the supplier. 11. Risk management. An approach to risk management for some types of risks is to partner with an outsourcer who is better able to provide the mitigation.
If there are advantages there are also disadvantages of out sourcing, and some of these are: Quality risk, one such factor is opportunism by suppliers due to misaligned incentives between buyer and supplier, information asymmetry, high asset specificity, or high supplier switching costs. Quality of service is measured through a service level agreement (SLA) in the outsourcing contract. In poorly defined contracts there is no measure of quality or SLA defined It may also be lower quality through design to match the lower price. Staff Turnover is higher under an outsourcer and key company skills may be lost with retention outside of the control of the company. Company knowledge, outsourcing could lead to communication problems with transferred employees. Security before outsourcing an organization is responsible for the actions of all their staff and liable for their actions. When these same people are transferred to an outsourcer they may not change desk but their legal status has changed. They no-longer are directly employed or responsible to the organization. This is one of the most complex areas of outsourcing and requires a specialist third party adviser.
While, In-house sourcing is the opposite of outsourcing; often defined as the delegation of operations or jobs from production within a business to an internal (but 'stand-alone') entity that specializes in that operation. In- house sourcing is a business decision that is often made to maintain control of critical production or competencies. In- house sourcing is widely used in an area such as production to reduce costs of taxes, labor, transportation, and etc. In- house sourcing was becoming more common by 2006 as businesses had less than satisfactory experiences with outsourcing.
With the decision now of the University of tapping our own programmers to do the university's system, I could say that they have done a good decision. Cause for me, they cannot only save in money but they can also be assured that the system will be properly maintain, and doing in-house sourcing also shows that they have this trust in their own employees.
Engr Michael Angelo Cagape and Mrs. Tamara Cher Mercado are just two of the good professors in the Institute of Computing. They are not only good as professors who impart their knowledge to their students but they are also good programmers in their own way. That is why as a student of the Institute of Computing it is a good thing to know that the one who teaches us are really very much capable of teaching us for they don't only have learned it through reading but also through their experience.
While, with the question that if I would be given the chance by our University President to evaluate the new enrolment system implemented this sem, and to enumerate my observations/ comments and give my suggestion/s on possible areas and ways where improvements can be made would be really a great opportunity. I do believe that they have done a great job in developing the newly university or enrolment system, but I or we also know that there is no such thing as perfection. That is why if we could contribute on improving our system why not do it by sharing our thoughts and our ideas for the improvement of the system. As a student who is the one who really experience or the direct client of the system, we are the one who could really contribute and help our programmers to be able to improve more the system (if improvement is really needed).
Well first, I would like to share my observations starting with the diagram or with the flow chart that is being shown in the tarpaulin which shows on how or what the students should do during the enrolment proper. The first part on the tarpaulin was for the new students and the transferees.
The steps:
1. First the student should go to the UGTO:
• Encoding of Student Information
• ID Number Assignment
2. Then, if you are a scholar you proceed to the OSS:
• Scholarship Application
• Releasing of Scholarship card, then proceed to the ROTC/CWTS
* If you are not a scholar proceed directly to the ROTC/CWTS
3. ROTC/CWTS:
• Registration and Sectioning of CWTS/ROTC
• Receiving of CWTS/ROTC slip
4. College:
• Prepare Enrolment Requirements
• Advising/ Pre- registration
• Payment of other fees (Local Council/OCSC/Headlight/and Insurance)
• Encoding
• Assessment of Fees
• Temporary COR printing
5. There are two options in step 5
For Scholars:
• Submit Temporary COR
• Posting of Accounts
For Non-Scholars:
• Submit Temporary COR
• Payment Of Matriculation
• Printing of Official Receipt
6. And the Last, Students should proceed to the Registrar:
- Submit Enrolment Requirements
• Form 138(High School Card)
• Photocopy of NSO Birth Certificate
• USEPAT Entrance Exam Result
• Admission Slip
• Medical Certificate
• Certificate of Good Moral(Original)
• 2 pcs. 2x2 recent ID picture
• Prospectus of the Enrolled course
• 1 pc. Long brown envelop
• Official Receipt of Tuition and Other fees
- Printing of Official COR.
-At last, after all the steps, now you are officially enrolled.
My observation with regards to the steps and the image below, which is I name as image 1.1, is that the alignment of the steps is not that aligned properly, particularly in the Step 2 and Step 3, the OSS & ROTC/CWTS part. Only scholars are required to go to the OSS Office but in the illustration step 2 and step 3 are just in straight line which should not be. Because others who might not read the phrase (for scholars only) might think that they still need to go to the OSS Office but instead of going directly to the ROTC/CWTS Office. It should be that the Step 2 should be step 2.1 and step 3 should be Step 2.2. And the illustration should be like in how step was illustrated. So step 4 would now be step 3, followed by the other steps.
Image 1.1
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